Setting up Billing Rules & Beneficiaries

Once the Lease has been finalised, navigate to the Accounts dashboard from the Accounts tab of the Lease, by clicking on the Accounts Dashboard button
Alternatively you can navigate to the Accounts Dashboard from the top menu by selecting Accounts -> Accounts Dashboard

STEP 1 : Create Tenant Billing Rules

NB! - You can have multiple Billing Rules for a Category, as long as the Beneficiary is the same, i.e. Municipal
Each Category in the system = a separate payment
You can also create recurring or once-off Decreasing Billing rules if for example a Tenant has to receive a credit for maintenance paid on behalf of the Landlord.
When loading Decreasing billing rules it is possible to capture the Description in the instance where this applies to the Rent category (Rent billing rules are not normally editable as they are based on the Lease)

STEP 2 : Link Beneficiaries and setup Payment References

Select the Categories tab
Link Beneficiaries on ALL categories for which Billing Rules have been created by clicking on the Man+ icon

Where third-party Beneficiaries have been linked, enter the Payment Reference from the Edit button on the right, on the Transaction Source Reference
If the amount billed to the Tenant is a recovery, click on Edit to the right and tick the Recover to Landlord tick-box and Save

STEP 3 : Create Landlord Expense - Creditors Billing Rules

Add Billing Rules for any MONTHLY expenses to be paid on behalf of the Landlord
This also includes Fixed Commission amounts if you do not charge a Percentage of Rent OR Percentage of Collection

STEP 4 : Link Beneficiaries and setup Payment References

Select the Categories tab on the Landlord Expense – Creditors Account
Link Beneficiaries on ALL categories for which Billing Rules have been created by clicking on the Man+ icon
Where third-party Beneficiaries have been linked, enter the Payment Reference from the Edit button on the right, on the Transaction Source Reference